Communication with Unitholders
Consistent with the Continuous Disclosure Policy for the Trust, the Responsible Entity is committed to communicating with Unitholders in an effective and timely manner so as to provide them with ready access to information relating to the Trust. In this regard, the Responsible Entity maintains an extensive website (www.bbjapanpropertytrust.com) which provides access to the following information of interest to Unitholders:
- information regarding the Board, executive management and the activities of the Trust;
- all announcements and media releases in relation to the Trust;
- copies of full year, half year and interim financial reports;
- summaries of Board and Committee Charters and relevant corporate governance policies;
- a copy of the Product Disclosure Statement relating to the Trust’s listing on the ASX in April 2005 and capital raising by the Trust in November 2005; and
- access to the website of the Trust’s Unit Registry, including a facility for unitholders to amend their particulars.
The Responsible Entity encourages unitholders to utilise the Trust’s website as their primary tool to access unitholder information and disclosures. In addition, the Annual Report facilitates the provision to unitholders by the Responsible Entity on a yearly basis of detailed information in respect of the major achievements, financial results and strategic direction of the Trust.
The Responsible Entity has a practice of ensuring that all information to be given by the Responsible Entity in relation to the Trust at analyst briefings is first released to the ASX to ensure that the market operates on an equal basis.
The Responsible Entity is not required to hold annual general meetings for the Trust, however it may convene general meetings from time to time. Where the Responsible Entity convenes a general meeting for the Trust, unitholders are strongly encouraged to attend and participate in such meetings. The Responsible Entity will provide unitholders with details of any proposed meeting well in advance of the relevant date.
In the event that a general meeting is convened at which the Trust's accounts will be considered, the Trust's external auditor will be requested to attend to answer unitholder questions about the conduct of the audit and the preperation and content of the auditor's report.